Request for Proposals
Tennis Court Resurfacing – Barrhaven Tennis Club
The Barrhaven Tennis Club, located at 76 Larkin Drive, Ottawa, Ontario, is seeking proposals from experienced contractors for the reconditioning/resurfacing of four (4) of the eight tennis courts at our Club. This work should be completed before the end of June of this year.
The four courts to be resurfaced are the four most southerly courts, located adjacent to the club house and the furthest removed from Larkin Drive. The basic steps of this resurfacing project should include:
· Cleaning of the tennis courts, including the removal of any debris or vegetation, and a high pressure power wash of the court surface
· Cleaning, filling and smoothing out of all cracks (with providing details of intended procedures and materials to be used)
· Fixing low areas (“bird baths”)
· Preparing of the court surface with applying a base coat resurfacer material
· Applying two (2) coats of acrylic (or similar type) colour finish coats (using the same colour scheme as exists currently), and
· Re-striping (painting)of tennis court lines to regulation size
Interested contractors are invited to submit a detailed proposal for undertaking this work. These submissions should further detail the basic steps as noted above (including materials and equipment used), the time lines for completing this work (including intended start date), any suggested enhancements or alternatives to the stated procedures (including details on the reasons for these), any specific contractor requirements for performing this work (e.g. water supply, electricity, work area, and equipment storage area requirements), and invoicing and timing of payment requirements. Interim payments, while work is ongoing, can be requested, if necessary and if indicated in the proposal. The significant balance of payment, however, will not be made until after completion of the entire project, including restoration of site and all equipment and debris have been removed from the site, to the satisfaction of the Executive of the Barrhaven Tennis Club.
The Contractor undertaking this work is required to show evidence of having, and maintaining throughout the work period, liability insurance covering any potential bodily injury, death and damage to property, that could in anyway be related to the work being undertaken.
The decision on which contractor will be awarded this work will be made by the Executive of the Barrhaven Tennis Club, and will be based on a number of considerations, including: price; the description provided of the proposed procedure for the work; previous work experience and references provided for the contractor; the contractor’s ability to complete work within a minimal time period (assuming appropriate weather); and guarantees/warrantees provided by the contractor regarding workmanship and on-going maintenance.
Of note, it is anticipated that the four remaining courts at the Club will be resurfaced in 2014. Our level of satisfaction with the work undertaken in 2013 will be taken into consideration when selecting a contractor for work in 2014.
Proposal submissions should be submitted by e-mail to the Barrhaven Tennis Club, at barrhaventennisclub2013@gmail.com, before the end of the day Wednesday, May 15, 2013.
Questions when preparing your proposal can be directed to either the e-mail address for the Club or through contacting Bob Streicher, Facilities Coordinator at the Barrhaven Tennis Club, who can be reached evenings and weekends at home at 613 825-7109, or during the day by cell phone at 613 220-6419. Daytime access to the courts, which are generally locked during daytime hours, can be arranged by contacting Bob Streicher. The courts will be accessible both evenings (4 to 9 PM) and weekends (8 AM to 8 PM) as of May 4, 2013, weather permitting, with court attendants on site,.
The Executive of the Barrhaven Tennis Club
Barrhaven Tennis Club
76 Larkin Drive
Ottawa, Ontario
